Standard Operating Procedure for Reconciliation Of Unaccounted Bharatkosh Receipts Received Through NEFT/RTGS Mode

Standard Operating Procedure for Reconciliation Of Unaccounted Bharatkosh Receipts Received Through NEFT/RTGS Mode: CGA O.M. dated 31.12.2024

ME-CGA/I-20001/2021-ITD-CGA/342
Government of India
Ministry of Finance
Department of Expenditure
Office of the Controller General of Accounts
Mahalekha Niyantrak Bhawan
New Delhi
(GIFMIS-PFMS)

Dated: 31.12.2024

OFFICE MEMORANDUM

Sub: Standard Operating Procedure for Reconciliation Of Unaccounted Bharatkosh Receipts Received Through NEFT/RTGS Mode

Bharatkosh is a 24*7 web platform that enables an individual, Corporate Body, PSUs, etc to make payments to desired Ministry/Department under the Government of India in exchange for services. The portal facilitates payment through credit cards, debit cards, UPI, Internet Banking, NEFT, and RTGS mode. The payments that are made through NEFT/RTGS mode are credited to the Bharatkosh Receipt Account In the RBI.

2. As per the defined protocol, the payee ‘s required to generate a deposit slip on Bharatkosh by selecting the desired Ministry/Department & purpose. After the amount has been transferred, a Unique Transaction Reference (UTR) 1s given by the Bank to the payee who updates the same against the deposit slip on Bharatkosh. The RBI shares a Credit Notification (CN) for each credit in the Bharatkosh receipt account. On receipt of CN, a reconciliation process is automatically executed and the amount Is accounted for against the relevant Receipt Head, subject to entry of the correct UTR by the payee.

3. It has been observed that in a significant number of cases, the payee does not follow the defined protocol leading to non-accounting of receipts. The major reasons identified are listed as follows:

1. Payee has not updated the UTR against the deposit slip on Bharatkosh (Scenario A)
2. Payee has transferred the amount to Bharatkosh Receipt Account without generating the deposit slip (Scenario B)
3. RBI has not shared credit notification with PFMS for credits in the Bharatkosh Receipt Account (Scenario C)

4. To reduce the count of unaccounted non-tax receipts and to minimize the difference between the Cash Balance of the Reserve Bank of India as intimated by CAS, RBI, Nagpur, and under Major Head 8675 – Deposits with Reserve Bank, the annexed Standard Operating Procedure (SOP) for each scenario is to be followed by the PAOs of the concerned Ministries/Department.

This is issued with the approval of the Competent Authority.

(Hemant Gupta)
ACGA (GIFMIS-PFMS)

TO
1. All Pr. CCAs/CCAs/CAs of the respective Ministries/Departments.
2. The Sr. Accounts Officer, ITD for uploading on CGA’s website.