Process Flow for implementation of e-bill in EIS Module – Rollout and training for Delhi-based DDOs: CGA, FinMin O.M. dated 30.12.2024
Process Flow for implementation of e-bill in EIS Module
Pre-Requisite for e-bill processing in EIS Module:
1. DDOs should be enable for e-bill in PFMS as well as in eis module.
2. Two types of Users 1.e. DDO Maker and DDO (Drawing and Disbursing Officer) instead of existing DDO Checker required for e-bill in EIS module.
3. Latest version of DSC utility should be installed and configured in PFMS.
4. Other requirement for e-bill implementation in EIS Module e.g. System requirements, latest version of windows, Scanners etc. are same as PFMS e-bill Sanction Module.
Process Flow
DDO MAKER:
1. DDO Maker will process the e-bill through EIS module as per existing procedure.
2. DDO Maker may create/upload up to 5 (five) additional PDF file of 2 MB each for other than EIS generated files and schedules 1.e. Office Order, Promotion Order, Joining Report etc.
3. After processing and checking the Outer, Inner and all Schedules including (NG Recovery schedules) DDO maker should forward the same to DDO.
4. No Documents are required to forward/send physically in e-bill processing.
DDO (Drawing and Disbursing Officer), (New user in EIS Module) instead of DDO Checker:
1. Bill will be available for further processing at DDO login by clicking “Employee Information System” through PFMS page.
2. EIS e-Bills will be available at DDO login in EIS at Pay-Bills — Verification – Verification of e-bills.
3. DDO will prepare the Outer, Inner, Bank Statement, Suspense Schedules and all other Schedules in 5 (five) PDF format including manual creating PDF file through DDO Maker level.
4. DDO must read and confirm each PDF file before DSC.
5. After “Read and Confirm” the PDF file, e-bill 1s available for DSC with NPB.
6. After DSC e-bill is available to forward the same to PFMS.
7. At the time of forwarding the bill to PFMS, DDO can return/reject the same e-bill to DDO maker for reprocessing/correction.
Note: DDO must have the DSC token and latest window DSC utility installed in the system
* PAO office must have DSC token with approved status in their login at each level i.e. DH, AAO & PAO.
Ministry of Finance
Department of Expenditure
Controller General of Accounts,
GIFMIS (PFMS Division)
Mahalekaha Niyantrak Bhawan,
INA New Delhi – 110023
F. No. I-1 15001/1/2024-ITD-CGA(15930)/513-553
Dated:30.12.2024
OFFICE MEMORANDUM
Sub: Rollout of e-bill in EIS Module and training for Delhi-based DDOs (Phase-II) – reg.
Reference is invited to this office OM of even number dated 27.11.2024 on the subject mentioned above. A training program to roll-out e-Bill in EIS-Module for Delhi-based DDOs (Phase -II) will be conducted from 6th to 17th January-2025 at INGAF, Old JNU Campus, New Delhi.
- DDO alongwith DDO Maker* its requested’ to attend/participate in the training on the scheduled date and time from each DDO Office. (These DDOs will be enabled for e-Bill from 6th January 2025 onwards and bill processing through normal mode will not be available from the month of January 2025). (*Only two persons i.e. DDO and DDO Maker can be accommodated due to limited availability of seats in Training Lab)
- DDO must bring their DSC for Hand holding during training.
- All the participants may reach the training venue at scheduled time positively.
- Process flow and Annexure for Training Schedule comprising of date and time is attached.
This issues with the approval of competent authority.
Encl.: As above
(Deepak Gupta)
ACA, GIFMIS
COMMENTS