Award Module of HRMS for submission of nomination and processing of AVRSP, VRSP, RSP: Railway Board Order

Award Module of HRMS for submission of nomination and processing of Ati Vishisht Rail Seva Puraskar (AVRSP), Vishisht Rail Seva Puraska (VRSP), Rail Seva Puraskar (RSP): Railway Board Order dated 31.07.2024

The Government of India Ministry of Railways has included a new Award Module in the Human Resource Management System (HRMS) for nominating and processing the Ati Vishisht Rail Seva Puraskar(VRSP), Vishisht Rail Seva Puraskar (VRSP), and Rail Seva Puraskar (RSP). From the 1st of August, 2024, this module hopes to increase the railway employee transparency so that more can be nominated for these awards.

Now even self-nomination has been made possible through the Human Resource Management System portal. These awards notifications will be uploaded by the concerned authorities, and the process will be online only. The nomination processing will entail several levels of administration, with evidently different officers for the nominations at various levels. Each call for awards will have its timeline outlined in the notification and the results will be released incrementally.

Employees will be helped in the submission of their nominations by the HRMS Helpdesks and other teams will be handling other administrative and logistical support tasks. Specific instructions have been provided here for both user and admin. These changes are communicated by the field units and the employees would be helped to adapt to the new system accordingly. The intention behind this is to make easier and more efficient the awarding procedure of the Railway employees and to avoid abuse or unfairness in the selection process.

Railway Board Order dated 31.07.2024:-

GOVERNMENT OF INDIA (भारत सरकार)
MINISTRY OF RAILWAYS (रेल मंत्रालय)
RAILWAY BOARD (रेलवे बोर्ड)

File No. PC-VII/2024/HRMS/7

New Delhi, Dated :31/07/2024

To,

All General Managers,
Indian Railways
(As per standard mailing list)

Sub : Launch of Award Module of HRMS for submission of nomination and processing of Ati Vishisht Rail Seva Puraskar (AVRSP), Vishisht Rail Seva Puraska (VRSP), Rail Seva Puraskar (RSP) – reg.

In order to ensure transparency and to provide opportunity for all the Railway employees to get nominated for AVRSP/VRSP/RSP, it has been decided that from the year 2024 onwards all processes relating to AVRSP/VRSP/RSP will be through the award module of HRMS which is being operationalised with effect from 01.08.2024. The salient features of the Award Module are enclosed as Annexure-I. It may be observed that in a deviation to the existing practice, all desiring employees can submit their self nomination to AVRSP/VRSP/RSP awards through HRMS portal.

2. The following modalities are required to be followed by the concerned units dealing with respective awards as under :

1. The notifications for AVRSP at Ministry of Railways level and VRSP/RSP at Railway Board’s Office shall be uploaded by Secretary Directorate of Railway Board and the notifications for VRSP/RSP at Railway Level shall be uploaded by the concerned dedicated Admins of respective Railways.
2. Timelines for AVRSP/VRSP/RSP will start from the date of uploading of respective notification in the portal and in accordance with the timeline specified in the notification or specified by Secretary Dte Railway Board through any separate orders.
3. Processing of AVRSP in Board’s office will be handled by Secretary Directorate under JS/Railway Board.
4. For processing nomination of AVRSP at Railway HQ level, the same will be entrusted with the concerned Officer nominated by the General Manager of the respective Railway.
5. For RSP at Divisional Level, Sr. DPO/ DPO or any other Officer nominated by DRM will be entrusted with the task of processing.
6. The list of VRSP awardees shall be notified after 3 days of notification of AVRSP awardees.
7. The list of RSP awardees shall be notified after 3 days of notification of VRSP awardees.
8. For providing assistance to the employees to submit self nomination through HRMS portal, the HRMS Helpdesks of the respective Railways will provide the necessary assistance.
9. In Board’s office, the assistance will be provided by Secretary Directorate under JS/Railway Board.
10. The overall incharge of the entire processing of AVRSP and VRSP/RSP at Board’s level will be under the control of Secretary Directorate under Joint Secretary, Railway Board. Clarifications and RTI on AVRSP/VRSP/RSP will be handled by respective field units concerning their employees and Secretary Dte. Railway Board concerning employees of Railway Board.
11. The technical assistance will be provided by HRMS team of CRIS.

3, Detailed guidelines for users and admins for AVRSP, VRSP and RSP are enclosed as Annexure — II, TI, IV & V respectively. Clarifications if any regarding the modalities of processing of AVRSP shall be provided by O & M unit under Secretary Dte of Railway Board.

4. All field units are requested to give due publicity of this instructions and provide necessary assistance through concerned HRMS helpdesk to ensure that the desired employees are able to submit the nomination for respective awards through HRMS Award Module in a seamless manner.

5. This issues in consultation with Secretary Directorate, Railway Board and approval of Competent Authority.

Encl. As above

(Jaya Kumar G)
Dy. Director/PC-VII & HRMS
Railway Board
Tele : 011-47845125
Email ID — jaya.kumarg[at]gov.in

Annexure ‘I’

(i) The Module facilitates both employees as well as administration in the process of Rail Week Awards.

(ii) Through the Award Module of HRMS, employees can submit their self nomination application for different type of awards for which he is eligible.

(iii) The system provides for fetching of the employee’s details in a system driven manner from the employee Master data of HRMS.

(iv) The Module provides for uploading of notification for different awards for the respective dedicated Admins.

(v) The Module provides for formation of Screening Committee online

(vi) The processing of nominations by the respective Committee can be done online

(vii) The system also has features for sending recommendations for AVRSP by Zonal Railways to Railway Board in accordance with the specified quota for each Railway.

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