Processing of cases for authorisation of pension/family pension in respect of non-submission of forms by Govt servant due to infirmity and death

Processing of cases for authorisation of pension/family pension in respect of non-submission of forms by Govt servant due to infirmity and death: DoP&PW OM dated 28.10.2022

G. 11(15)/2022-P&PW(H)-8363 (2)
भारत सरकार
कार्मिक, लोक शिकायत और पेंशन मंत्रालय
पेंशन और पेंशनभोगी कल्याण विभाग

8वीं मंजिल ‘बी’ विंग, जनपथ भवन
जनपथ, नई दिल्‍ली-110001
दिनांक: 28 अक्टूबर, 2022

OFFICE MEMORANDUM

Sub: Processing of cases for authorisation of pension/family pension in respect of (i) a Government servant who is not in a position to submit the pension forms on account of any bodily or mental infirmity, and (ii) a Government servant who dies after retirement without having submitted the pension forms.

The undersigned is directed to say that Department of Pension & Pensioners Welfare has notified the Central Civil Services (Pension) Rules, 2021 in supersession of the Central Civil Service (Pension) Rules, 1972.

2. In accordance with Rule 57(3)(a) and Rule 58 of the Central Civil Services (Pension) Rules, 2021, where the Head of Office is satisfied that a Government servant, who retires on superannuation or otherwise, is not in a position to submit the pension forms on account of any bodily or mental infirmity, he may allow the spouse of the Government servant or, in the absence of the spouse, the member of the family eligible to receive family pension on death of Government servant, to submit Form 4 and Form 6. If there is no member of the family eligible to receive family pension on death of Government servant, a member of the family in whose favour a nomination was made by the Government servant for payment of gratuity, may be allowed to submit the said Forms. In cases where the forms are submitted by the spouse or any other member of the family, the Government servant shall not be entitled to the benefit of commutation of a percentage of pension until he himself subsequently applies for such commutation in accordance with the Central Civil Services (Commutation of Pension) Rules, 1981.

3. In accordance with Rule 59(2) read with Rule 80(5) of the Central Civil Services (Pension) Rules, 2021, the case for authorisation of pension, gratuity and family pension in respect of a Government servant, who has died after retirement without submission of pension forms, is required to be processed in the following manner:

(1) The Head of Office shall allow the spouse of the deceased Government servant or, in the absence of the spouse, any other member of the family eligible to receive family pension on death of Government servant to submit the claim in Form 10 along with Form 4 and an undertaking to the Bank in Format 9. If there is no member of the family eligible to receive family pension on death of Government servant, a member of the family in whose favour a nomination was made by the Government servant for payment of gratuity, shall be allowed to submit Form 6 in place of Form 10 and the said member of the family shall indicate, the details of his or her Bank Account in Form 6.

(2) The Head of Office shall fill up Form 7 for payment of pension and retirement gratuity in respect of the deceased retired Government servant and he shall also make an indication in Form 7 to the effect that the case pertains to a retired Government servant, who did not submit Form 6 and other documents before his death and if a claim for family pension has been submitted in Form 10, the Head of Office shall also issue a sanction in Format 13 for authorisation of family pension to the eligible member of the family.

(3) The Head of Office shall send Form 4, Form 7, Form 10 or Form 6, as the case may be, Format 9 and Format 13 (if applicable) with a forwarding letter in Format 10 to the Accounts Officer for authorisation of pension, retirement gratuity and family pension, if applicable.

(4) The Accounts Officer shall authorise the pension, retirement gratuity and family pension (if applicable) in Part-II of the Pension Payment Order and he shall also authorise the Head of Office to make payment of arrears of pension for the period from the date following the date of retirement up to the date of death to the member of the family who is authorised to receive family pension. If there is no member of the family eligible to receive family pension, the arrears of pension shall be paid to the member of the family who has been authorised to receive retirement gratuity.

(5) If a family pension has been authorised to a member of the family, the Accounts Officer shall forward a copy of the Pension Payment Order along with the undertaking to the Bank in Format 9 to the Central Pension Accounting Office, for issuing a Special Seal of Authority and for disbursement of family pension.

4. All Ministries/Departments are requested that the above provisions regarding processing of cases for authorisation of pension/family pension in respect of (i) a Government servant who is not in a position to submit the pension forms on account of any bodily or mental infirmity, and (11) a Government servant who dies after retirement without having submitted the pension forms, may be brought to the notice of the personnel dealing with the pensionary benefits in the Ministry/Department and attached/subordinate offices thereunder, for strict implementation.

(अशोक कुमार सिंह)
अवर सचिव, भारत सरकार
फोन: 23310108

To

All Ministries/Departments/Organisations (As per standard list).