Kendriya Vidyalaya Sangathan: Transfer Guidelines-2021 for Teachers upto PGTs and others upto Assistant Section Officer

Kendriya Vidyalaya Sangathan: Transfer Guidelines-2021 for Teachers upto PGTs and others upto Assistant Section Officer

KENDRIYA VIDYALAYA SANGATHAN

TRANSFER GUIDELINES- 2021 FOR TEACHERS UP TO PGTs & OTHERS UP TO ASSISTANT SECTION OFFICER

1. OBJECTIVE

Kendriya Vidyalaya Sangathan (KVS) shall strive to maintain equitable distribution of its employees across all locations to ensure efficient functioning of the organization and optimize job satisfaction amongst employees. All employees are liable to be transferred anywhere in India at any point of time and transfer to a desired location can’t be claimed as a matter of right. While effecting transfers the organizational interest shall be given uppermost consideration and that the problems and constraints of employee shall remain subservient.

2. DEFINITION

3. APPLICABILITY & TRANSFER PROCESS

The Transfer guidelines shall be applicable to all categories of Teachers up to PGTs, Librarian, Head Master, and all non-teaching employees up to Assistant Section Officer. Transfer shall be given effect in the light of provisions contained in clauses 5, 6, 7, 8, 9, 10 and 11 of the guidelines, wherein criteria on the basis of assigning appropriate points to relevant factors of transfer and using the cumulative score as the basis of transfer, has been prescribed.

1. As far as possible KVS will invite Annual Transfer Applications through an ONLINE mode. Annual Transfers will also be operated on the basis of computerized database through computerized process.
2. All Transfer orders issued during Annual Transfer process will be displayed on the website of the KVS(HQ).

4. TYPES OF TRANSFER

Transfer may broadly be classified in two types:

(i) Administrative Transfer, which the KVS orders suo motu in the exigencies of service and administration and in public interest.

(ii) Request Transfer which is considered on the request of an employee.

5. ADMINISTRATIVE TRANSFER OF EMPLOYEES .

Through such transfer KVS shall ordinarily:

a) Redeploy surplus staff in excess of sanctioned strength at a location to other location against sanctioned vacancies.

b) Post employees in Hard/NER stations to fill the vacant posts.

c) Displacement of an employee from a location to accommodate the request of an employee who is LTR/ DFP/ MDG/PH employee/Widow/ Single Parent/employees who have completed tenure in Hard/NER station.

d) Rotational transfer of employees working in sensitive posts in pursuance with the instructions issued by the Central Vigilance Commission circular no.03/09/13 vide letter no.004/VGL/090 dated 11.09.2013.

e) Employees recruited under North East Region (NER) Special Recruitment Drive will be transferred within North East Region only on administrative ground including under Para 7(e) of the Transfer Guidelines.

6. FACTORS, POINTS AN D CALCULATION OF DISPLACEMENT COUNT OF AN EMPLOYEE FOR DISPLACEMENT TRANSFER: –

Displacement Count of an employee shall be computed by assigning appropriate points to such appropriate factors considered material for displacement as per the following: –

7. METHOD FOR ADMINISTRATIVE TRANSFER.

Administrative transfer under clause 5(a) shall be made in the decreasing order of displacement count of employees holding a post at station to eliminate surplus staff and such staff shall be accommodated against clear vacancies.

Administrative transfer under 5(b) shall be made in decreasing order of the displacement count of employees holding a post to fill up anticipated vacancies in hard station and other desired stations to a desired extent.

As regards 5(c), to transfer an employee, as defined in clause 11(a), to a desired station{s) mentioned in his/her request application form, an employee holding the same post with the highest displacement count, subject to not being below Dl/D2 as prescribed herein below, at the relevant station{s) in the order of preference, indicated by an employee, shall be liable to be displaced in the event if, there is no clear vacancy at the station{s). However, an employee seeking request transfer within same station can apply for KVs choice but such transfer will be considered only against vacancy and this will not affect station seniority of the employee and will be liable to be transferred/ displaced in public interest.
While displacing an employee in such manner, an effort would be made to post such an employee against a choice station indicated in annual transfer application proforma failing which, to the nearest vacancy against a clear vacancy. In case of a tie in the displacement count of employees, the male employee shall be displaced. In case of a tie between the employees of the same gender, the employee with earlier date of joining in present station in present post shall be displaced and in case date of joining also coincides for two or more employees then the youngest employee shall be displaced.

So far as rotational transfer (5d) of the employees posted against sensitive posts in Kendriya Vidyalayas/ Regional Offices/ ZIETs and Headquarters is concerned, such employee shall be transferred on administrative ground after every three (03) years in pursuance of above-mentioned order of CVC dated 13/09/2013.

a) Provided, cut off mark Dl on Displacement Count i.e. equal to 10 (Ten) displacement count & D2 on displacement count, i.e. equal to 10 {Ten) displacement count with 10 years stay at the station have been prescribed, below which an employee shall not be displaced in a particular year to accommodate the transfer request of employees under para 5(c).

In a situation where clear vacancy is not available at the desired station(s) to accommodate the request of employee who has completed tenure in NER/Hard station, then, an employee who is posted at one of the desired stations & having Dl displacement count, i.e. equal to 10 (Ten) displacement count, shall be displaced to accommodate the transfer request of such employee.
So far as transfer requests of other priority category employees under para 5(c) i.e. LTR/ DFP/MDG/PH employee/Widow/Single Parent are concerned, they would be given priority in transfer against the available vacancies at their choice stations as per their Transfer Count. If vacancy is not available at the choice station(s), then, an employee who is having D2 displacement count, i.e. equal to 10 displacement count + 10 years stay at the station shall be displaced to accommodate the transfer request of these employees.

The displacement transfer shall only be made to accommodate the transfer request of employees who have completed tenure at Hard /NER station or under LTR/DFP/MDG/PH employee/Widow and Single parent category in the situation of absence of clear vacancy at desired station(s). Transfer request of other employees shall not be considered against Displacement transfer irrespective of their higher Transfer Counts.

b) Provided, more factors can be added/ deleted and points allocated for different factors can be altered on year to year basis to remediate any imbalance resulting in transfers. Changes shall be notified well in advance before inviting transfer applications.

c) Provided, an employee with a higher displacement count can be retained if the employee’s services are absolutely crucial in the organizational interest. In such eventuality an employee with next lower displacement count shall be liable to be displaced.

d) Provided, exemption for one year at a time can be given to an employee or group of employees from displacement for such period owing to circumstances or such other administrative exigencies justifying such exemption.

KVS employees whose children are likely to appear in class X & XII Board Exams in the transfer year will get exemption of one year.

Considering that transfer of a government employee who serves as the main care-giver to the persons with disability in the family {spouse or dependent son/daughter of the employee) would have a bearing on the systematic rehabilitation of persons with disabilities, the government issued OM of even number dated 06th June, 2014 to exempt such employee from routine excise of transfer/rotational transfer, subject to administrative constraints. KVS employees covered under this provision shall be exempted from displacement transfer. [DoPT OM F.No.42011/3/2014-Estt. {Res) Dated 8th October,2018).

DoPT OM No.42011/ 3/2014-Estt. {Res) dated 05.01.2016 has clarified that the word “‘disabled” includes

(i) blindness or low vision (ii) hearing impairment {iii) locomotor disability or cerebral palsy {iv) leprosy cured {v)mental retardation {vi) mental illness {vii) multiple disabilities (viii) autism (ix) Thalassemia and (x) Hemophilia.

e) Provided, an employee can be transferred from a location if the employee’s stay has become prejudicial to the interest of the organization at any point of time, employee transferred under this provision shall not be considered for coming back to the same station on request transfer before completion of 03 years stay at the new station.

f) Provided further, an employee can be transferred to a location in administrative exigencies without having any regard to the displacement count of the employee.

g) Provided, an employee can be transferred in public interest from a location to another Location/ station having low staff strength in the same region in the descending order of displacement count after the completion of annual transfer process.

h) An employee, being surplus and redeployed at some other station under Para 5(a), may be considered for coming back within one year, if vacancy arises later on at the same station from which he/ she was transferred out. In the case of more than one such surplus redeployed employees from the same station, the junior most employee in terms of stay at the previous station shall be given first priority, Provided, that he/she makes request for the same.

8. Employees below 40 years of age

Employees below 40 years of age (as on 30th June of the year) who have not completed one tenure at hard/very hard (existed earlier)/NER stations in continuous span in service and not presently posted to such stations and have completed one year stay at present station in the present post in their decreasing order of Displacement Count can be posted in Hard/NER stations. Choice stations, if any, for posting in Hard/ NER station may be indicated in regular annual transfer application. Employees may opt for a posting at hard/ NER station. KVS shall post them to such location in a transparent manner as per prescribed calendar of activities. Such transfer though on request shall be treated administrative in nature in accordance with clause 5 (b) above.

9. REQUEST TRANSFER OF EMPLOYEE :

(i) Request transfer shall be considered as per the prescribed calendar of activities. Transfer on request shall be considered on the basis of “Transfer Count” of an employee computed by assigning appropriate points to factors considered relevant for transfer. Employees who have completed 01 year stay at the present place of posting as on 30th June of the relevant year are eligible to apply for Request Transfer. An employee will not be eligible for request transfer twice in an academic year.

(ii) However, an employee who gets choice stat ion on request transfer shall not be considered again for request transfer before elapsing a period of 03 years at the choice station. This condition shall not be applicable in the cases of those employees whose spouses are working in KVS or other departments/organization of Govt. of India/State Govt. having All-India transfer liability.

(iii) An employee posted in a double shift Kendriya Vidyalaya, if wants to change his/her shift in the same Vidyalaya against a vacancy, he/she can apply for the same during the annual transfer .

(iv) The employees recruited under North East Region (NER) special recruitment drive shall not be considered for request transfer including Mutual Transfer/No Taker Vacancy outside North East Region in accordance with the terms and condition as per the policy in this regard. However, this condition shall not be applicable in the cases of those employees, whose cases are covered under Death of Family Person (DFP) and Medical Ground (MDG) which will be considered in accordance with provision made under Para 16 (c) of the transfer guidelines.

(v) All the employees of KVS including those recruited under the Zonal policy would be treated at par and governed by these Transfer Guidelines.

10. FACTORS, POINTS AND CALCULATION OF TRANSFER COUNT OF AN EMPLOYEE FOR REQUEST TRANSFER: –

11. METHOD FOR REQUEST TRANSFER.

Request transfer for a post will be considered at a station on the basis of decreasing order of “Transfer Count” computed on the basis of clause 10 of competing employees. In case of a tie in the transfer count of two or more employees competing for a location/station, the female employee shall be preferred first. In case of tie in two or more employees of the same gender an employee with an earlier date of joining in present post in present station shall be accommodated and in case, if the date of joining in present post in present station also coincides then the older employee shall be first accommodated. Transfer counts of all request transfer applications shall be displayed on KVS website before issuing transfer orders. Fresh applications shall be invited for Mutual and transfer against No-Taker Vacancies as per the prescribed schedule.

a} In the event, if, there is no clear vacancy at the desired station(s), in such cases, an employee having the highest displacement count subject to not being below Dl & 02 shall be liable to be displaced from within the choice station(s} in order of preference indicated by the needy employee. If no employee holding the same post and having a displacement count D1 & 02, as the case may be, found in all the choice station(s) going in order of preference indicated by an employee, the request of such a needy employee may not be acceded to. Displacement transfer of an employee shall be considered in accordance with the provisions of para 7(a) of the Transfer Guidelines.
b) The Minimum Transfer Counts for consideration of a request of transfer will be Two (02) only.

c) Provided, more factors can be added/ deleted, points allocated for different factors can be altered to remediate any imbalance resulting in transfers, on year to year basis. Changes shall be notified well in advance before inviting applications.

d) Provided further, the request of an employee with a lower transfer count can be accommodated in preference to employee(s) with higher transfer count if the services of such an employee are essential for efficient functioning of the organization or in view of such other circumstances faced by the employee which justifies such out of turn consideration.

e) Provided that employees with differently abled dependent children should be given posting in ‘A’ & ‘B’ class cities in case they are not able to get transfer to their choice stations indicated, if possible. Further in such cases, percentage of disability should be as per DoPT norms.

DoPT OM No.42011/3/2014-Estt. (Res) dated 05.01.2016 has clarified that the word “‘disabled” includes

(i) blindness or low vision (ii) hearing impairment (iii} locomotor disability or cerebral palsy (iv) leprosy cured (v) mental retardation (vi} mental illness (vii) multiple disabilities (viii} autism (ix) Thalassemia and (x) Hemophilia.

f) MUTUAL TRANSFER

An employee shall be eligible for seeking a Mutual Transfer at his/ her desired place, if, she/he full-fills the following conditions: –

(i) If, he/she has completed at least 01 year stay in the same post at the same station on as on 30th June. However, an employee who gets choice station on request transfer shall not be considered again for request transfer before elapsing a period of 03 years at the choice station. This condition shall not be applicable in the cases of those employees whose spouses are working in KVS or other Departments/Organisation of Govt. of India/State Govt. having all- India Transfer Liability.

(ii) Benefit of the Mutual Transfer shall only be allowed twice in the entire Service Period with the condition that the same pair of employees cannot seek the second time Mutual Transfer with each other.

(iii) The entry for availing the opportunity of a Mutual transfer shall be made in the service records of the employee. Mutual Transfer seeker employees shall apply separately through proper channel after the completion of the normal process of transfer every year. The mutual transfer of an employee shall be considered only once in an academic year at the end of annual transfer process.

(iv) Mutual Transfers will be treated as Request Transfer.

g) TRANSFER AGAINST ‘NO TAKER VACANCY’

i. KVS will consider the request of employees (except those who have been posted on a tenure posting & have not completed the prescribed tenure as on 30th June of the year) for the transfer against a “NO TAKER Vacancy” after the completion of the normal transfer process. “No Taker Vacancy” means a post which remains vacant after the completion of annual transfer calendar. Transfer seeker employees will apply separately through proper channel. Transfer against “No Taker Vacancy” will be considered at the end of transfer calendar.

ii. An employee can apply either for a Mutual transfer or a transfer against a “No Taker vacancy”, not for the both. The applicant must have completed at least 01 (One Year) service at the present place of posting on 30th June of the transfer year. However, an employee who gets choice station on request transfer shall not be considered again for request transfer before elapsing a period of 03 years at the choice station. This condition shall not be applicable in the cases of those employees whose spouses are working in KVS or other Departments/Organisation of Govt. of India/State Govt. having all- India Transfer Liability.

iii. If a KVS employee wants to join his/ her spouse through the “No Taker Vacancy” provision, such an employee will be given top priority. In case Husband and Wife both get transferred in the same year, first one of them gets transferred under the other provisions of the transfer guidelines to a Hard/ NER station and later on, the other one joins his/ her already transferred spouse through “No Taker Vacancy” provision, the period from 01st July till the date of issue of the transfer order and admissible joining time,(taken together) will be allowed to be counted for the completion of tenure of the spouse getting transferred under “No Taker Vacancy” at a later stage. This way the tenure of both the spouses at a Hard/ NER stations would be synchronized .
iv. In case of more than one claimant employee for the same post in a Kendriya Vidyalaya (except employees covered under (iii) above),preference shall be given to the employee who will be the senior most in terms of service in KVS. Transfer Counts shall not be considered for transfer against “No Taker Vacancy”.

v. Transfers under “No Taker Vacancy” will be treated as Request Transfer.

h) Yoga Teachers can apply for their request transfer to any KV. Transfer of a Yoga Teacher shall be treated astransfer with his/her post.

12. AUTHORITIES COMPETENT TO EFFECT TRANSFER.

Article 15(a)(3) of Education Code for Kendriya Vidyalayas empowers Commissioner, KVS to transfer, post and assign any duties to all officers and staff at the headquarters and Regional Offices as well as Vidyalayas. Therefore, Commissioner shall be competent to exercise all powers under these guidelines to effect transfer and/or grant exemption under various clauses and provisos; and/or do any other exercise prescribed under various clauses and provisos. Commissioner may delegate power to such authorities with such further limitations for such period as deemed appropriate in view of prevailing circumstances either by a general or specific order to such authorities. Power so delegated is liable to be withdrawn by the Commissioner whose discretion in this regard shall be final.

13. POWER OF RELAXATION OF GUIDELINES .

Notwithstanding anything contained in the guidelines, the Commissioner with the approval from the Chairman,KVS,shall be the sole competent authority to transfer any employee to any place in relaxation of any or all of the above provisions.

14. INTERPRETATION OF GUIDELINES.

Commissioner, KVS shall be the sole competent authority to interpret above provisions and pass such other order(s) as deemed appropriate and essential to facilitate the implementation of the guidelines for the purpose of effective control and administration of the KVS as a whole.
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15. SAFEGUARD AGAINST EXTRANEOUS INFLUENCE

Employees shall not bring in any outside influence. If such an influence from whichever source espousing the cause of an employee is received it shall be presumed that the same has been brought in by the employee. The request of such an employee shall not be considered. Action may also be initiated against such an employee under relevant service rules. Outside influence shall include representations from even
spouse and family members/ relatives of KVS employees. Any representation /request regarding transfer not signed by the employee himself / herself shall not be considered and shall be summarily rejected.

16. CALENDAR OF ACTIVITIES OF ANNUAL TRANSFER

A detailed calendar of activities of annual transfer will be prepared by KVS to effect annual transfers pursuant to these guidelines. As far as possible, the following time frame/deadlines will be followed by the KVS to complete the transfer process: –

a. To be notified by KVS in month of January.

b. Transfer requests in exceptional circumstances against clear vacancies will be done with the approval of the Commissioner KVS after completion of transfer process in the following cases: –

i. Death of Family Person (DFP)

ii. Medical Ground (MDG) of employee (self & family member) as per Annexure-1 of transfer guidelines.

iii. Spouse cases.
In case of tie for the same vacancy within above categories, preference would be given in above order i.e. (i) DFP, (ii) MDG, (iii) Spouse. In case of tie within Spouse category, order of preference would be as follows: (i) Spouse of KVS employee,(ii) Spouse of Govt. of India employee,(iii) Spouse of StateGovt. employees, (iv) Any other Spouse cases.

c. The employees recruited under NER Special Recruitment Drive shall also be considered for request transfer to their choice places under the provisions of DFP (para 16(b)(i) and Medical Ground (MDG) (Para-16(b)(ii) above). In case of tie for the same vacancy within above categories, preference would be given in the above order i.e. (i) DFP,
(ii) MDG.

d. Transfers will not take place from the month of January to March.

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ANNEXURE-1

TYPE OF DISEASES PRESCRIBED AS VALID FOR TRANSFER ON MEDICAL GROUNDS

Note: – Refer Para No. 2 (8) of KVS Transfer Guidelines. “MDG” means an employee seeking transfer on the basis of one or more of the medical conditions listed in Annexure-1, affecting himself/herself, spouse or dependent son/daughter.

TYPE OF DISEASE

1. CANCER.
2. PARALYTIC STROKE.
3. RENAL FAILURE.
4. CORONARY ARTERY DISEASE AS EXPLAINED BELOW.
s. THALASSAEMIA.
6. PARKINSONS’ DISEASE.
7. MOTOR-NEURON DISEASE.
8. ANY OTHER DISEASE WITH MORETHAN 50% MENTAL DISABILITY.
9. AIDS

The brief description of illness which will be considered as medical grounds for the purpose of transfer, in terms of transfer guidelines is as under. Medical terms referred herein will bear meaning as given in the Butterworth’s Medical Dictionary.

(i) Cancer

It is the presence of uncontrolled growth and spread of malignant cells. The definition of cancer includes leukemia, lymphomas and Hodgkin’s’ disease.

Exclusions:
This excludes non-invasive carcinoma(s) in-Situ, localized non-invasive tumor( s) revealing early malignant changes and tumor(s) in presence of HIV infection or AIDS; any skin cancer excepting malignant melanoma(s) are also to be excluded.

(ii) Paralytic Stroke

(Cerebra-vascular accidents) Death of a portion of the brain due to vascular causes such as (s) Hemorrhage (cerebral), (b) Thrombus is (cerebral), (c) Embolism (cerebral) causing total permanent disability of two or more limbs persisting for 3 months after the illness.
Exclusions:

i) Transient/Ischemic attacks.

ii) Stroke-like syndromes resulting from

a) Head Injury

b) Intracranial space occupying lesions like abscess, traumatic hemorrhage and tumour.

c) Tuberculosis meningitis, Pyogenic meningitis and meningococcal meningitis.

(iii) Renal failure

It is the final renal failure stage due to chronic irreversible failure of both the kidneys. It must be well documented. The .teacher must produce evidence of undergoing regular hemodialysis and other relevant laboratory investigations and doctor certification.

(iv) Coronary artery Disease

1. Cases involving surgery on the advice of a consultant cardiologist to correct narrowing or blockage of oneor more coronary arteries or valve replacements/ reconstructions shall be considered MDG cases up to three years from the date of actual open-heart surgery and the eligible employees shall be entitled for the points during this period.

2. Cases involving non-surgical techniques e g. Angioplasty through the arterial system. Such cases will be considered MDG Cases for a period of one year from the date of procedure and the eligible employees shall be entitled for points during this period.

(v) THALASSAEMIA

It is an inherited disorder and it is diagnosed on clinical and various laboratory parameters. Patient with Thalassemia, who is anemic and is dependent upon regular blood transfusion for maintaining the hemoglobin level. In addition, he is on chelating agent and other supportive care.

Inclusions:

i) Thalassemia major:.- History of blood transfusion/ replacement at less than three months interval. It must be well supported by all medical documents. The history should include the periodicity/duration of blood transfusion/ replacement required by the patient/Chelation therapy.

Exclusion:
(a) Patient may have Thalassemia minor. His anemia may become severe because of concurrent infection or stress. Anemia may become severe because of nutritional deficiency or another associated factor.
(b) Blood transfusion is not required and these patients do not require Chelation therapy.

(vi) PARKI NSONS’ DISEASE

Slowly progressive degenerative disease of nervous system causing tremor, rigidity, slowness and disturbance of balance.

Must be confirmed by a neurologist.

Inclusion: Involuntary tremulous motion with lessened muscular power, in parts not in action and even when supported; with a propensity to bend the trunk forward and to pass from a waling to a running pace, the senses and intellects being uninjured.

Exclusion:

(i) Patients who are stable with the support of medicine.

(ii) Detection of Parkinson disease within the duration of 5 years.

Requirement :

Date of detection of the disease, hospitalization extent of involvement, duration of treatment along with discharge summary should be furnished. Mention should be made about the progressiveness of the disease, and summary of inception of the patient must be confirmed by Neurologist.

(vii) MOTOR-NEURON DISEASE:

Slowly progressive degeneration of motor neuron cells of brain and spinal cord causing weakness, wasting and twitching in limbs and difficulty in speaking and swallowing.

Must be confirmed by neurologist.

Inclusions: Irreversible/ progressive motor neuron disease with presence of weakness wasting and fasciculation of limbs with/ without brisk tendon jerks and extension painter response.

Exclusion: Weakness of muscle due to other causes like infections, neuropathy traumation, idiopathic, motor-neuron disease involving less than 02 limbs and the muscle power is more than 3 grades.

Requirement: It should be duly supported by MRI,EMG and nerve conduction test.

(viii) AIDS:

Inclusions: A person who is diagnosed with HIV+ and going under treatment.

(ix) “Any other disease with more then 50% disability duly examined by and recommended by the respective Regional Medical Board with latest records/reports (within three months).

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