STANDARD OPERATING PROCEDURE FOR REVISION OF PENSION
OF PRE-2016 – DEFENCE CIVILIAN PENSIONERS
AS PER 7th CPC
OFFICE OF THE
PRINCIPAL CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS)
DRAUPADI GHAT, ALLAHABAD-211014
STANDARD OPERATING PROCEDURE FOR REVISION OF
PENSION OF PRE-2016 – DEFENCE CIVILIAN PENSIONERS
AS PER 7th CPC Version 1.0
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CONTENTS
| Sl. No. | Topic | Page Nos. |
| 1 | Introduction | 1 |
| 2 | Implementation Methodology | 2 |
| 3 | Objectives to be achieved | 3 |
| 4 | Issues Involved | 4 |
| 5 | Proposed System in Brief | 5 |
| 6 | Schematic diagram | 7-8 |
| 7 | Detailed procedure | 8 |
| 8 | Initiation of pension revision claim | 8 |
| 9 | Responsibility of EDP Centre | 10 |
| 10 | Sending e-PPO to banks | 12 |
| 11 | Sending e-PPO to DPDOs | 12 |
| 11 | Sending of e-PPOs to Indian Embassy Nepal and Treasuries | 12 |
| 12 | Bulk processing of revision Pension Claims | 12 |
| 13 | Responsibility Of SANGAM Cell | 14 |
| 14 | Structure and Functioning of Sangam Cell | 14 |
| 15 | Control Group | 14 |
| 16 | Control Sub Group-I (Receipt & Distribution) | 14 |
| 17 | Operative Group(S) | 17 |
| 18 | Control Sub-Group -II (Dispatch) | 22 |
| 19 | Control Sub-Group-III (Binder) | 23 |
| 20 | Correspondence Group | 24 |
| 21 | Annexure-1 -List Of Heads of Departments | 25 |
| 22 | Annexure-2- LPC – cum- Data Sheet filling instructions | 26 |
| 23 | Annexure-3 – Registration Form For H.O.O and Filling Instructions of Registration Form |
32 |
| 24 | Annexure-4 – LPC Cum data sheet | 34 |
| 25 | Annexure-5 – List Of MIS Report For Sangam Cell | 35 |
| 26 | Annexure-6 – List of Claims Rejected and Returned during selected period |
36 |
| 27 | Annexure-7 – Report showing total workload on the day (AAO wise & Task Holder wise) |
37 |
| 28 | Annexure-8 – List of generated PPOs during a selected period | 38 |
| 29 | Annexure-9 – Report showing pendency with Task Holders claim diary wise |
39 |
| 30 | Annexure-10 – Sample PPO Print out | 40 |
| 31 | Annexure-11 – Sample XML PPO Data File | 41 |
| 32 | Annexure-12 – XML Tag Description Of E-PPO Data File | 43 |
| 33 | Annexure-13 – Security measures of PPO numbering and PPO Signing | 46 |
| 34 | Annexure-14 – Digital Signing Logic | 48 |
| 35 | Annexure-15 – Sending Of E-PPOs | 50 |
| 36 | Annexure-16 – List Of Organization Code | 52 |
| 37 | Annexure-17 – List Of Nature Of Pension Code | 53 |
| 38 | Annexure-18 – IVth CPC-PAY-Scale | 54 |
| 39 | Annexure-19 – Vth CPC-PAY-Scale | 56 |
| 40 | Annexure-20- VIth CPC-PAY-Scale | 57 |
| 41 | Annexure-21- Pension Disbursing Agencies Code | 58 |
| 42 | Annexure-22 – List of D P D O Codes | 59 |
| 43 | Annexure-23 – List of Bank Codes with CPPC Codes | 60 |
| 44 | Annexure-24 – List Of PEN-ID Code For PPO Numbering | 62 |
| 45 | Annexure-25 – Sample Top list for Binder of Pension Revision PPOs Service Pension |
63 |
| 46 | Annexure-26 – Sample Top list for Binder of Pension Revision PPOs Family Pension |
64 |
Standard Operating Procedure for REVISION OF PENSION [PRE-2016] DEFENCE CIVILIAN PENSIONERS AS PER 7th CPC
1. Introduction:
Government of India, Ministry of Personnel, Public Grievances and Pensions, Department of P&PW issued orders vide their OM No. 38/37/2016-P&PW (A) dated 12.05.2017 for revision of Pre-2016 Defence Civilian pensioners as per 7th CPC. These orders were circulated by this office vide Circular number C- 164 dated 30-05-2017. Pension / family pension in respect of all Defence Civilian pensioners / family pensioners who retired / died prior to 01.01.2016, has to be revised by notionally fixing their pay in the pay matrix recommended by the 7th CPC in the level corresponding to the pay in the pay scale / pay band and grade pay at which they retired / died.
1.1. The estimated number of Defence Civilian pensioners is about 5.5 Lakh.
Revising pension, issuance and dispatch of PPO at this scale with the existing
manpower was a mammoth exercise in itself. If methods adopted in past were to be
deployed, the task would have taken more than 3 years. Dispatch of PPO to Head
of Offices was a matter of great concern during similar exercises in past since
there were a large number of complaints regarding non-receipt of PPOs sent by
this office.
Revising pension, issuance and dispatch of PPO at this scale with the existing
manpower was a mammoth exercise in itself. If methods adopted in past were to be
deployed, the task would have taken more than 3 years. Dispatch of PPO to Head
of Offices was a matter of great concern during similar exercises in past since
there were a large number of complaints regarding non-receipt of PPOs sent by
this office.
1.2. As per the government orders, the methodology of fixation of
pension w.e.f. 1.1.2016 is as under:-
pension w.e.f. 1.1.2016 is as under:-
The fixation of pension will be done by
notional pay fixation under each intervening Pay Commission based on the formula
for revision of pay. While fixing pay on notional basis, the pay fixation
formulae approved by the government and other relevant instructions on the
subject in force at the relevant time are to be strictly followed. 50% of the
notional pay as on 01.01.2016 will be the revised pension and 30% of this
notional pay will be the revised family pension w.e.f. 1.1.2016. In case of
family pensioners who were entitled to family pension at enhanced rate, the
revised family pension shall be 50% of the notional pay as on 01.01.2016 and
shall be payable till the period up to which family pension at enhanced rate is
admissible as per existing Rules. The amount of revised pension/family pension
so arrived at shall be rounded off to next higher rupee.
notional pay fixation under each intervening Pay Commission based on the formula
for revision of pay. While fixing pay on notional basis, the pay fixation
formulae approved by the government and other relevant instructions on the
subject in force at the relevant time are to be strictly followed. 50% of the
notional pay as on 01.01.2016 will be the revised pension and 30% of this
notional pay will be the revised family pension w.e.f. 1.1.2016. In case of
family pensioners who were entitled to family pension at enhanced rate, the
revised family pension shall be 50% of the notional pay as on 01.01.2016 and
shall be payable till the period up to which family pension at enhanced rate is
admissible as per existing Rules. The amount of revised pension/family pension
so arrived at shall be rounded off to next higher rupee.
1.3 The higher of the
two formulations i.e. the pension/family pension already revised in accordance
with OM No. 38/37/2016-P&PW (A) (ii) dated04.08.2016 i.e., multiplication by a
factor of 2.57 or the revised pension/family pension as worked out in accordance
with Para above, shall be granted to pre-2016 Defence Civilian pensioners as
revised pension/family pension with effect from 01.01.2016.
two formulations i.e. the pension/family pension already revised in accordance
with OM No. 38/37/2016-P&PW (A) (ii) dated04.08.2016 i.e., multiplication by a
factor of 2.57 or the revised pension/family pension as worked out in accordance
with Para above, shall be granted to pre-2016 Defence Civilian pensioners as
revised pension/family pension with effect from 01.01.2016.
1.4 These orders
would not be applicable for the purpose of revision of pension of those
pensioners who were drawing Compulsory Retirement Pension under Rule 40 of the
CCS (Pension) Rules, 1972 or Compassionate Allowance under Rule 41 of the CCS
(Pension) Rules, 1972. The pensioners in these categories would continue to be
entitled to revised pension in accordance with the instructions contained in
GOI, DP&PWO.M. No. OM No. 38/37/2016-P&PW (A) (ii) dated 4.8.2016.
would not be applicable for the purpose of revision of pension of those
pensioners who were drawing Compulsory Retirement Pension under Rule 40 of the
CCS (Pension) Rules, 1972 or Compassionate Allowance under Rule 41 of the CCS
(Pension) Rules, 1972. The pensioners in these categories would continue to be
entitled to revised pension in accordance with the instructions contained in
GOI, DP&PWO.M. No. OM No. 38/37/2016-P&PW (A) (ii) dated 4.8.2016.
1.5 The
pension of the pensioners who are drawing monthly pension from the Government on
permanent absorption in Public Sector Undertakings / Autonomous Bodies will also
be revised in accordance with these orders. For revision of pension of those
pensioners who had earlier drawn one time lump sum terminal benefits on
absorption in public sector undertakings etc. and are drawing one-third restored
pension will be regulated in terms of P&PW OM No. 4/34/2002-P&PW (D) Vol. II
dated 23.06.2017, circulated vide this office circular no. C-173 dated
11-08-2017.
pension of the pensioners who are drawing monthly pension from the Government on
permanent absorption in Public Sector Undertakings / Autonomous Bodies will also
be revised in accordance with these orders. For revision of pension of those
pensioners who had earlier drawn one time lump sum terminal benefits on
absorption in public sector undertakings etc. and are drawing one-third restored
pension will be regulated in terms of P&PW OM No. 4/34/2002-P&PW (D) Vol. II
dated 23.06.2017, circulated vide this office circular no. C-173 dated
11-08-2017.
2 Implementation Methodology:-
2.1 Under existing practice, LPC cum
Data sheets are received in this office from different HOOs for issue of a fresh
PPO or a corrigendum PPO. After preliminary scrutiny and audit, data entry is
done on the basis of these LPC cum Data sheets. PPOs are generated and printed
after three tier processing at the level of Auditor, AAO and AO/SAO. Hard copies
of PPOs and connecting documents are sent to HOOs for scrutiny and onward
transmission to PDAs concerned.
Data sheets are received in this office from different HOOs for issue of a fresh
PPO or a corrigendum PPO. After preliminary scrutiny and audit, data entry is
done on the basis of these LPC cum Data sheets. PPOs are generated and printed
after three tier processing at the level of Auditor, AAO and AO/SAO. Hard copies
of PPOs and connecting documents are sent to HOOs for scrutiny and onward
transmission to PDAs concerned.
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