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COMPLETION CERTIFICATE: |
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Whether certificate from the designated office (Joint
Secretary/Additional Secretary or equivalent) that the proposal is
complete as per DoP&T Check-List has been enclosed |
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| 2 |
RECRUITMENT RULES: |
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(a) Whether already
Notified |
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(b) Whether
up-to-date] complete and legible copy enclosed. |
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(c) Whether rules
are applicable on the date of occurrence of vacancy. |
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(d) Does it provide
for promotion on selection basis. |
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(e) Whether
promotion is from Group “B” to Group “A” |
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(f) Whether
promotion within Group “A” |
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(g) Whether RRs
provide association of UPSC with DPC |
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(h) Has the
Ministry/Department reviewed the Recruitment Rules which are in force
for more than five years required by the instructions of the DoP&T O.M.
No. AB-14017/12/87-Estt(RR) dated 18.03.1988 read with OM NO.
AB-14017/2/97-Estt(RR) dated 25.05.1998 |
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(i) If the review
of the Recruitment Rules required amendment, whether the amendments have
been notified as per the procedures (copy of notification to be
enclosed) |
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| 3 |
RELAXATION |
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(a) Whether any
relaxation involved. |
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(b) If so, whether DoP&T consulted and a copy of notes/correspondence exchanged with DoP&T |
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| 4 |
DPC PROFORMA |
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(a) Whether Proforma
for referring DPC proposals to the UPSC as annexed to DoP&T Office
Memorandum No.22011/5/86-Estt(D) dated 10-04-1989 enclosed |
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(b) Whether signed
by competent officer |
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(c) Whether all
columns filled properly |
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(d) Whether
composition of DPC indicated in proforma is as prescribed in th
RRs/administrative orders issued by the Department (copy of order, if
applicable, to be enclosed). |
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| 5 |
SENIORITY LIST |
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(a) Whether complete
and up-to-date seniority list of officers in the feeder grade furnished
in the proforma as prescribed by the DoP&T Office Memorandum No.
22011/5/86-Estt(D) dated 10.04.1989. |
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(b) Whether separate
seniority lists/combined seniority list of all feeder grades furnished
(in case more than one feeder grades exist) |
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(c) Whether all the
officers who were in position as on the crucial date (including those
who have since retired/expired) have been included in the Seniority
List. |
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(d) Whether the
seniority list is certified to have been circulated to all concerned
before finalization. |
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(e) Whether duly
authenticated by an officer not below Under Secretary rank |
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(f) Whether there
is any discrepancy |
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(g) Whether UPSC
reference number given under which officers appointed/ recommended. |
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(h) Whether changes
in seniority list since the last DPC have been indicated. |
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| 6 |
ELIGIBILITY LIST |
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(a) Whether
educational qualifications prescribed for direct recruitment applicable
to promotees or otherwise specifically prescribed. |
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(b) If so, whether
details of educational qualifications of officers given. |
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(c) Whether
educational qualifications possessed by the officers in the zone of
consideration match with those prescribed in RRs |
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(d) Whether separate
year-wise eligibility list for preparation of year-wise panels given,
wherever applicable. |
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(e) Whether all the
officers who were in position as on the crucial date (including those
who have since retired/expired) |
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(f) Whether the
date of regular appointment to the feeder grade is shown in eligibility
list in case eligibility criteria for promotion inter-alia contemplates
counting of such service in next below grade. |
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(g) Whether the
required number of officers in consideration zone (including SC/ST in
the extended zone) |
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| 7 |
OCCURANCE OF VACANCIES |
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(a) Whether date and
manner of occurrence of vacancies given |
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(b) Whether details
of anticipated vacancies, if any, given |
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(c) Whether copy of
order furnished in case of new creation of posts/ proceeding of the
incumbent on deputation for more than one year |
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(d) Whether copy of
order furnished in case of change of designation, if any, from that
given in RRs |
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(e) Whether
reservation position as per DoP&T Office Memorandum No.
36012/2/96-Estt(Res) dated 02.07.1997 given (for Group “B” to “A”) |
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(f) Whether a
certificate from the Liaison Officer (SC/ST) of the Ministry/ Department
to the effect that the number of posts reserved for SC/ST have been
checked by him and found to be in order has been enclosed. |
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| 8 |
SELF CONTAINED NOTE FOR DPC |
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Whether a self-contained note duly signed by an officer not below the
rank of Under Secretary furnished |
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| 9 |
ANNUAL CONFIDENTIAL REPORT |
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(a) Whether ACRs of
officers are written calendar year-wise or financial year-wise |
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(b) Whether ACRs
furnished for all eligible furnished for all eligible officers along
with a detailed statement (as per Annexure IV of DoP&T Office Memorandum
No.22011/5/86-Estt(D) |
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(c) Whether ACRs
are up-to-date with reference to year of panel as prescribed vide DoP&T
Office Memorandum No. 22011/9/98-Estt(D) dated |
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(d) Any incomplete
ACRs? Position to be indicated on a separate sheet with reasons for
missing/incomplete ACRs. |
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(e) Is there any ACR
which has not been reviewed/accepted by the Reviewing Officer/Accepting
Officer? If so, whether details of such ACRs and reasons for non-review
etc have been given |
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| 10 |
INTEGRITY CERTIFICATE |
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(a) Whether
Integrity Certificate in prescribed form (as per format provided in
paragraph 4.2.5 of the DoP&T Office Memorandum No. 22011/5/86-Estt (D)
dated 10.04.1989 give in respect of the eligible officers. |
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(b) Whether recorded
by an officer of Deputy Secretary Rank |
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(c) Whether
recorded for all eligible officers, specific by name |
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(d) Whether a formal
certificate given in respect of officers, if any, whose integrity
certificate is withheld. |
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| 11 |
VIGILANCE CLEARANCE |
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(a) Whether
Vigilance Clearance in respect of eligible officers given specifically
(as required vide DoP&T Office Memorandum No. 22011/4/91-Estt(A) dated
14.09.1992) |
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(b) Whether names of
officer, if any, not clear from vigilance angle given. |
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(c) Whether
charge-sheet served/prosecution sanction issued on all the officers not
clear from vigilance angle. |
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| 12 |
PENALITIES |
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Whether a statement showing major/minor penalties if any imposed upon
the eligible officers during last ten year has been enclosed. |
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| 13 |
PREVIOUS DPC |
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(a) Has UPSC
reference number, if any, for previous DPC, given |
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(b) Whether all
officers recommended by the previous DPC have been promoted (copy of
orders to be enclosed). |
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[Note:- A fresh panel for
the same year/grade during the currency of the previous panel could be
prepared in terms of instructions contained in paragraph 6 of the
Department of Personnel and Training Office Memorandum
No.22011/9/98-Estt(D) dated 08-09-1998 (Model Calendar for DPCs). However, it shall be ensured that officers included in the earlier panel
are promoted before officers from the next panel are picked up]. |
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| 14 |
MODEL CALENDAR FOR DPCs |
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(a) Whether the
crucial date for determining eligibility has been taken as 1st
January as provided in the DoP&T Office Memorandum No.22011/9/98-Estt(D)
dated 08.09.1998 (Model Calendar for DPCs). However, it shall be
ensured that officers included in the earlier panel are promoted before
officers from the next panel are picked up]. |
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(b) Whether the
time-schedule for sending the proposal to the UPSC as laid down in the
Model Calendar for DPCs adhered to, if not, reasons therefor. |
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| 15 |
ADDITIONAL POINTS FOR REVIEW DPC (if applicable) |
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(a) Whether proposal
for Review DPC is covered by DoP&T guidelines dated 10.04.1998 |
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(b) Whether proposal
for Review DPC is covered by DoP&T Guidelines dated 10.04.1989 |
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(c) Whether copy of
order (revising the seniority/expunging the adverse remarks etc)
necessitating the review has been furnished |
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(d) Whether a
detailed Note for DPC giving reasons for review has been furnished |
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COMMENTS