CPF beneficiaries with 20 years continuous service eligible for the ex-gratia payment: Pensioner Portal Order

Grant of Ex-gratia payment in respect of CPF retirees and their family members.

1. Name of the Ex-gratia beneficiary
2. Ex-gratia Payment Order No.
3. Date of retirement/Death (in case of Payment to family member)
4. Savings Bank A/c No.
5. Name of the bank/Paying Branch
6. Bank Code No.
7. Existing basic payment of ex-gratia payment
8. Consolidated amount of ex-gratia as on 1.11.1997

Remarks if any.

Subject:Grant of ex-gratia payment to surviving SRPF(C) retirees of the period 1.4.57 to 31.12.85.

1. Press notes should be issued for publicity through the English as well as vernacular Press.
2. The copies of the orders should be displayed on the notice boards of each railway establishment.
3. The orders should be published in the Railway Gazette (in English, Hindi and other regional languages) so that serving employees may apprise retired SRPF (C) beneficiaries about these orders.
4. The copies of the orders should also be furnished to the recognised unions.
5. Retired employees, whose addresses are available with the administration e.g. on their request for the issue of post retirement passes, may be addressed individually enclosing a copy of the application form enclosed with these orders.

1. The SRPF(C) retiree eligible to receive ex-gratia payment in terms of these orders shall make an application in the enclosed form in quadruplicate accompanied by all the relevant documents mentioned therein to the head of office in which the SRPF (C) beneficiary last served before retirement. In case a department or a unit has been abolished or merged with another department or unit, the ex-gratia payment would have to be processed and sanctioned by the office in which the parent department or unit of the retired employee was merged or the office which is keeping the record of the abolished office, as the case may be.
2. It will be the responsibility of the applicant to satisfy the head of office that he/she is eligible to receive ex-gratia payment under these orders and establish identity by production of documents such as SRPF Account slips, retirement orders, or such other relevant records which may be available in his/her possession.
3. (i)    The head of office shall verify the claim with reference to his records. The 20 years continuous service rendered as stated in the claim for the payment should be checked with reference to service records. He shall specifically verify that the employee had not been removed, dismissed or had not resigned.
   (ii)   If service books are not available, the check should be conducted with the help of entries in the SRPF ledgers, subject to the head of office being satisfied that the employees had not been removed, dismissed or had not resigned at the time of closure of SRPF(C) account.
   (iii)   Only in the absence of both the above mentioned records, the fact that a retired SRPF(C) beneficiary is getting post-retirement passes can also be considered as a collateral evidence, provided there is nothing to indicate that the minimum service for eligibility to the grant of post-retirement passes viz. 20 years service, has not been completed. The head of office sanctioning the ex-gratia shall obtain a certificate from the pass issuing officer in this regard which should indicate the authority under which such passes had been issued. This certificate will not be issued by an authority lower than a Senior Scale Officer. Along with this, the claimant shall be asked to produce an affidavit sworn before a magistrate duly attested by two gazetted officers stating that he has completed 20 years continuous service and had not been removed or dismissed and had not resigned.
4. It would be the responsibility of the head of office or department to determine eligibility of the claimant with respect to his entitlement to receive the ex-gratia payment. He will also ensure that duplicate claims for grant of ex-gratia payment under these orders are not sanctioned. For this purpose, a separate ‘Register of ex-gratia payment applications’ will be opened, and necessary endorsements to this effect that ex-gratia payment has been sanctioned shall be recorded in the service records, SRPF ledger of the retired employee and the ‘Register of ex-gratia payment application’. After the head of office has satisfied himself about the eligibility of the claim, he shall sanction the ex-gratia payment and forward the payment authority to accounts office in the same way as the cases of existing pensionable employees are sent to accounts office. Endorsement to this effect will be made on his file as is being made in the case of existing pensionable employees. This file will be kept as a permanent record for future verification alongwith the ‘Register of ex-gratia application’.
5. On receipt of papers from the head of office, the Accounts Officer after exercising detailed check of the papers shall cause the payment authority to be issued. The ex-gratia payment authority/order should indicate the amount of Dearness Relief payable as indicated in para 1. The ex-gratia payment authority/order should follow the same channel through which the pension payment order in respect of pensionable employees is routed. The existing pension payment order may be used for this purpose. The accounts office should follow the existing procedure for record keeping, verification, reconciliation etc. for ex-gratia payment as is being followed in respect of pensionable employees. Similar procedure should also be followed by Accounts office to check duplicate claims as is being followed for the pensionable employees.
6. The ex-gratia payment under these orders will be payable through disbursing authorities which are at present authorised to disburse pension on behalf of the Central Government, namely the branches of public sector banks, treasuries and post offices as may be applicable for respective establishments from which the deceased government servant had retired last. The disbursing authority will identify the SRPF(C) beneficiary with the help of his/her personal marks of identification, his/her photograph, specimen signatures available on the ex-gratia payment order/authority in the same manner as is being done for pensioners for making payment. The periodical certificates such as life certificates, non-employment certificates, etc. prescribed for drawal of pension will also be required to be produced by the recipient of the ex-gratia payment to appropriate pension disbursing authorities.
7. In the case of drawal of ex-gratia payment through disbursing offices other than public sector banks etc. the facility of remittance by postal money order at “payee’s” cost shall also be available.

Subject: Application for the grant of ex-gratia payment to the surviving SRPF(C) beneficiaries whoretired between 1.4.57 to 31.12.85

1. Name of the applicant.
2. Full address of the applicant.
3. Date of retirement.
4. Office of retirement.
5. Post held by him/her at the time of retirement.
6. SRPF account number of the Railway Servant.
7. Authority who authorised payment of the balance amount in SRPF A/c (if known).
8. Name of the Authorised Public Sector Bank, Treasury or Post Office through which the ex-gratia payment is to be drawn monthly.
9. List of documents attached:-
   1. Three specimen signatures duly attested (to be furnished in three separate sheets).
   2. Three copies of Passport size photographs of the applicant duly attested.
   3. Descriptive role of the applicant duly attested indicating (a) height and (b) personal marks if any on the head, face etc. (Specify a few conspicuous marks, moles not less than two, if possible).
   4. Certificate of age duly attested.
   5. Attested copies of retirement order, service certificate if available.
   6. Attested copies of SRPF slips if available.
   7. Address of the office, which is issuing post retirement complimentary passes.
   8. Any other document indicating that the applicant is a genuine claimant (to be specified)
   9. Three slips each bearing left hand thumb and finger impressions of the applicant duly attested.