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Official dealings between the Administration and Members of Parliament and State Legislatures — Observance of proper procedure.

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No.11013/4/2011-Estt.(A)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)
North Block, New Delhi.
01st December, 2011
OFFICE MEMORANDUM

Subject: Official dealings between the Administration and Members of Parliament and State Legislatures — Observance of proper procedure.

           The Members of Parliament and State Legislatures as the accredited representatives of the people occupy a very Important place in our democratic set-up. In connection with their duties, they often find it necessary to seek information from the Ministries/Departments of the Government of India or the State Governments, or make suggestions for their consideration or ask for interviews with the officers. Certain well-recognized principles and conventions to govern the relations between the Members of Parliament / State Legislatures and Government servants have already been established.

         2. Reference is Invited to the guidelines concerning the official dealings between Administration and Members of Parliament and State Legislatures which were issued by the Cabinet Secretariat (Department of Personnel and Administrative Reforms, in the OM. No 25/19/64-Estt. (A) dated 08.11.1974). The importance of adherence to these guidelines was reiterated in the Department of Personnel and Training’s OM. No. 11013/6 2005-Estt. (A)dated 17.08.2007. The provisions of the Central Secretariat Manual of Office Procedure regarding prompt disposal of communications from MPs have also been reiterated by the Department of Administrative Reforms and Public Grievances. The Minister of State for Personnel, Public Grievances and Pensions has also written to all Ministers In this regard vide D.O letter dated 5th May, 2011, requesting that a mechanism may be set up to periodically monitor progress in disposal of references received from Members of Parliament.

          3. Some instances of non-adherence to the existing guidelines have been brought to Government’s attention by Members of Parliament and a need has been felt for again sensitizing all administrative authorities concerned.
          4. The Central Secretariat Manual of Office Procedure provides following instructions for prompt disposal of letters from Members of Parliament:
         Correspondence with Members of Parliament…

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