Draft Model Cadre Review Proposal along with a check list of documents/information required- Dopt Orders

I-11019/25/2014-CRD

Government of India,

Ministry of Personnel, Public Grievances & Personnel

(Department of Personnel & Training)

3rd Floor, Lok Nayak Bhawan,

Khan Market, New Delhi — 110003

September 12, 2014

Subject: – Draft Model Cadre Review Proposal.

In the meeting of the Cadre Controlling Authorities held on 22 July, 2014, it was decided to draft a model Cadre Review Proposal to facilitate the cadres. The same is enclosed along with a check list of

documents/information required to be sent along with the cadre review proposal.

sd/-

(Mona Singh)

Director (CRD)

Tel: 24624893

Information required for examination of the Cadre Review proposal:

a. Whether representatives of the service association(s) consulted.
b. Whether the proposal has been referred to Department of Personnel and Training with the due approval of the Integrated Finance Division and the Minister in charge.
c. A certificate to the effect that no court case is pending which will have bearing on the proposed cadre review.
d. Name of the contact officer(s) who can furnish additional information, if needed.
e. A copy of recruitment rules with latest amendments.
f. A copy of Civil list/seniority list.
g. Whether an attempt has been made in the proposal to encadre all the posts which have similar functions and responsibilities.
h. Any recommendation of Pay Commission or Parliamentary Committees or Audit Report or any other Expert Group on the Service may also be included.
i. As per instruction issued by the Department of Expenditure, the cadre review proposal should‘ not result in any increase in the number of posts.
j. information as per performa prescribed in the Monograph.

Model Cadre Review Proposal

Copy No.

SECRET

No.11011/3/2013-(

Government of India

Ministry of Planetary Affairs

New Delhi, Dated the August, 2014

NOTE FOR THE COMMITTEE OF SECRETARIES

Subject: Cadre Review of the “Solar Family Exploration Service” under the Ministry of Planetary Affairs.

1. Introduction & Background

1.1 The proposal under consideration is for review of cadre of the Solar Family Exploration Service’, which is an Organised Group ‘A’ Service under the Ministry of Planetary Affairs. The, officers of the Service are responsible for managing the material supply chains to provided procurement and logistics support for the solar missions of the Govt. of India. The Service was constituted in the year ___________. Recruitment Rules of the Service were framed in the year and were amended on 19.02.1987. The’First Cadre Review of the Service was done in the year _____, the second in the year ________ , the third in 2006 and this is the ______ Cadre Review of the Service.

1.2 Cadre Strength of the Service, at the time of inception was ________ and the present sanctioned strength of the Service is_________.The major changes in the strength undergone in the service since inception are as under:

(As on 1st Jan.)

Grade	Inception	1st Cadre Review	2nd Cadre Review	…………..	Any other major increase
Grade	Year	Year	Year	…………..	Year
Apex
HAG+
HAG
SAG
JAG
STS
JTS
Total

1.3 Functions & Responsibilities of the Service.
(This should include the work allocation of the service)

Apart from postings in the main Ministry, i.e., the M/o Planetary Affairs, the officers of the Solar Family Exploration Service are also posted in its field formations and some other important Ministries/Departments like PMO, Ministry of Science & Technology and organizations like ISRO, etc. The seniormost post in the service is _____________ at the Apex level in the Ministry of Planetary Affairs.

The distribution of posts in different offices (grade wise) is as follows

Table 1

	HAG	SAG	JAG	STS	JTS	Total
Ministry Headquarters/Board
D/O Moon Mission
D/o Mars Mission
D/o Venus Mission
D/o Saturn Mission
PMO
ISRO
Other Ministries
Field offices
Total

1.5 The field offices are situated at Bangaluru, Hyderabad, Mumbai, Chennai, KoIkata…………… These offices are-headed by the ……………… which is an …………… level post. He reports to the ……………….. an ………… level officer in the Ministry of Planetary Affairs. The cadre post of the service in PMO, ISRO and other Ministries are at SAG/JAG level The present Organizational Structure in the Ministry is as follows :- i

The present Organizational Structure in the Field formation) is as follows:-

1.6 The Direct recruitment to the service is done at JTS level through Civil Services Examination/ Engineering Services Examination conducted by the Union Public Service Commission and the minimum qualification for the service is graduate/graduate in Engineering. The ratio prescribed for direct recruitment to promotion is 1:1.

1.7 The feeder-grades comprises of ………………….. and the cadre strength of the feeder grades is _______. The details of the strength in each of the feeder grades are as under:

2. Functional justification for Cadre Review as given by the Department : The officers of the service are playing a very important role to achieve the goals outlined for development of Solar Mission of the Govt. of India. In last five years is. after the last cadre review there are major changes undergone in the workload and mandate of the organization.

a. The main reason leading to the decision of cadre review along with supporting information.
b. Change in the mandate of the organization and role of the service in future.
c. Business process reengineering redistribution of posts and responsibilities.
d. increase in volume of work.
e. Impact of computerisation and outsourcing of certain works hitherto being undertaken in the Department.
f. Impact of creation of public sector units for work which were originally being performed by this service

2.1 Justification for increase/decrease in posts at different levels.

The Cadre Review proposal is aimed to meet the functional requirement as well as career expectations of the officers of the Service and keeping in view the same, it is proposed to revise the cadre strength in various grades keeping the overall cadre strength intact. The ‘details are as under:

(i)Apex Level- At present there is no post at this level. lt is proposed to create/upgrade ____posts at this level to look after the work of ______ (functional justification). In case the proposal is accepted officers of the _____ batch will be covered.

(ii) HAG + Level
(iii) HAG Level
(iv) SAG Level L
(v) JAG/NFSG
(vi) STS Level
(vii) JTS Level
(viii) Reserve

(The Batches to be covered in each grade after the proposed cadre review should also be indicated.)

2.2 Changes in the Organizational Structure after the proposed Cadre Review.

Table 2

Existing

	HAG	SAG	JAG	STS	JTS	Total
Ministry Headquarters/Board
D/O Moon Mission
D/o Mars Mission
D/o Venus Mission
D/o Saturn Mission
PMO
ISRO
Other Ministries
Field offices
Total

Table 3

Proposed

	HAG	SAG	JAG	STS	JTS	Total
Ministry Headquarters/Board
D/O Moon Mission
D/o Mars Mission
D/o Venus Mission
D/o Saturn Mission
PMO
ISRO
Other Ministries
Field offices
Total

Table 4-~ Structure of cadre proposed by the Ministry of Planetary Affairs.

Sl. No.	Grade	Existing Strength	Proposed Strength	% of SDP
Sl. No.	Grade	Existing Strength	Proposed Strength	Normative	Existing	Proposed
(i)	Apex			3
(ii)	HAG+
(iii)	HAG
(iv)	SAG			17
(v)	JAG/NFSG			50
(vi)	STS			50
SDP
(vii)	JTS
(viii)	Reserve
Total Strength

3 Financial implications/Financial Neutrality

The cadre restructuring, as proposed above, would entail an additional expenditure of around Rs._____ per annum. The calculation sheet is annexed. (While calculating Financial Implication, the NFSG and NFU may also be taken into account. As far as possible, ‘Nil’ financial implications may be shown. If some posts are required to be created, which results in financial implications, the same may be neutralized by showing matching savings by curtailing a few posts from so-me other grade. Hence, as far as possible budget neutrality may be shown).

4. Recruitment Planning

The cadre review proposal should ensure that planned recruitment should be done by the Department taking into account maintenance and growth needs of the cadre and promotional prospects for the holders of the cadre posts.

4.1 Year wise recruitment position:

Year of Recruitment	Number of Vacancies for Direct Recruitment	Number of persons actually appointed	Number of vacancies to be filled by promotion	Number of officers actually promoted

4.2 Year wise recruitment planning: The detailed recruitment planning for the next five years may be shown.

Year	Number of Vacancies for Direct Recruitment	Number of vacancies to be filled by promotion

5 Vacancy position: The details of incumbency position are as under:

(As on 1st Jan.)

Grade	Authorized Sanctioned strength	Actual Strength (No. of officers holding)				Last Promoted Officer’s Batch
Grade	Authorized Sanctioned strength	Cadre post	Ex-cadre posts	Deputation/Leave/Training	Total	Last Promoted Officer’s Batch
Apex
HAG+
HAG
SAG
JAG
STS
JTS
Total

(In case of vacancy, the steps to mitigate the vacancy level may also be indicated)

6 Batch wise strength

(As on 1st Jan.)

S.No.	Batch (Year)	Direct Recruits	Promotee	Total

7 Proposal for approval
Approval of Committee of Secretaries is solicited for the cadre review proposal of the Solar Family Exploration Service as summarised below:

The following changes in the Cadre structure

i. Creation/abolition of _____ posts at HAG Level
ii. Increase/decrease of _____  posts at SAG Level
iii. Reduction/enhancement of _____  posts at JAG Level
iv. Reduction/enhancement of _____  posts at STS Level and
v. Reduction/enhancement of _____  posts at JTS Level

The recommendation made above can be summarized as below

The structure after changes, if accepted, will be as follows.

S.No.	Grade	Existing Strength	Proposed Strength
(i)	Apex Scale
(ii)	HAG
(iii)	SAG
(iv)	JAG
(v)	STS
SDP
(vi)	JTS
(vii)	Reserve
Total Strength

This has the approval of Integrated Finance Division and Minister Incharge.

(Signature)

Source: http://documents.doptcirculars.nic.in/D2/D02adm/draft.pdf

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