Railway Passes/PTOs – Standardization of documents required for inclusion of family members/ dependent relatives, etc: RBE No. 114/2023

Railway Passes/PTOs – Standardization of documents required for inclusion of family members/ dependent relatives, etc: RBE No. 114/2023 dated 02.11.2023

RBE No.114/2023

भारत सरकार GOVERNMENT OF INDIA
रेल मंत्रालय MINISTRY OF RAILWAYS
(रेलवे बोर्ड) (RAILWAY BOARD)

No. 2023/E(W)/01/08/1

New Delhi, dated 02.11.2023

The General Managers/DGs/CAOs (P) ,
All Indian Railways, PUs & CTIs.

Sub: Standardization of documents required for inclusion of family members/dependent relatives, etc in Passes/PTOs.

Ref: Board’s letter of even number dated 24.05.2023, followed by reminder dated 13.07.2023.

Consequent to digitization of Privilege Passes/PTOs and automation of its issuance, standardization of documents required for inclusion of family members/dependent relatives, etc for all kinds of Passes/PTOs has been engaging Board’s attention. Suggestions/comments of Railways/PUs/CTIs/Recognised Federations were also called for vide letters cited under reference, for finalization of the same.

2. After taking into account the suggestions/comments received in this context, the table of documents required and the format for “Dependency Declaration”, finalized in Board are enclosed as Annexure-I & II for use on entire Indian Railways.

3. Pass Issuing Authorities (PIA) are advised to demand only the documents as stipulated in the Annexure and not insist on production of other document(s) which might have been in use in the past. However in case of any ambiguity regarding the eligibility of a beneficiary to be included in the Pass, details/additional document(s) relevant to clarify the doubt may be called for by respective PIA. In such cases, after receipt of clarification/documents from the Pass Account holder, final decision will be taken within 15 days with the approval of an Officer of SAG level in the Personnel Department, overseeing the Pass Section as Competent Authority.

4. The existing cases where the eligibility of beneficiaries already stand settled need not be reviewed by calling for documents stipulated now.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

(V. Muralidharan)
Joint Director Estt. (Welfare)
Railway Board

ANNEXURE-I to Board’s letter
No. 2023/E(W)/01/08/1 dated 02.11.2023

TABLE OF DOCUMENTS REQUIRED FOR INCLUSION OF FAMILY MEMBERS, DEPENDENT RELATIVES, ETC IN PASSES/PTOs.

Note:-

1. Bonafide Student Certificate (BSC)/Fee Receipt (either original or self attested copy) issued by the Educational Institutions imparting full-time regular studies, duly recognised by the Central/State Government/ Recognised Universities only shall be valid. In lieu of BSC, declaration as per Board’s letter No. E(W)1996/PS5-1/30 dated 13.11.2000 shall be valid in respect of full-time studies in institutions run by IGNOU/Indraprastha University/Department of Electronics/any other body set up under the statute.
2. In cases where Death Certificate is not available, an Affidavit in this regard may be submitted for taking final decision by an SAG level Officer in the Personnel Department.
3. On the basis of already accepted documents, existing beneficiaries would be continued. No new document( s) will be required.
4. For availing facility of Attendant/ Guardian/ Companion in lieu of Attendant, no specific supporting document is required.                                                                                          ·
5. Family/ dependency declaration will have to be submitted online, as per provisions of E-Pass/ PTO Module of HRMS.
6. It will be the responsibility of Pass Account holder to immediately intimate respective Pass Issuing Authority as and when any beneficiary moves out of dependency criteria.
7. Incorrect declaration/suppression of information, if detected, will result in deterrent punishment to railway employees and forfeiture of Pass facility in other cases.

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ANNEXURE- II to Board’s letter
No. 2023/E(W)/01/08/1 dated 02.11.2023

DEPENDENCY DECLARATION

I … … … … … … … … … …… … … … …… … … … … … … …  (Name), serving/ served as … … … … … … … … … …… … … … …… … … … … … (Designation), hereby declare that the following person(s) is/are dependent on me, as per Railway Servants (Pass) Rules-1986, as amended from time to time:-

OR

I … … … … … … … … … …… … … … …… … … … … … … … … … … … … … … .. (Name), … … … … … … … … … …… … (relationship      with    the    railway     employee)     of Shri/Smt./Km  … … … … … … … … … …… … … … … . … … … …(Name of the railway employee)   who   had   served   as … … … … … … … … … …… … … … …… … … … … .. (Designation at the time of retirement), hereby declare that the following person(s) is/are dependent on me, as per Railway Servants (Pass) Rules-1986, as amended from time to time:-

2. My Basic Pay is ₹ … … … … (For serving officials only).

3. I further declare that if the information/documents furnished by me is/are found false, action as per extant Rules may be taken.

Signature : … … … …
Date : … … … … … …
Mob. No. : … … … …

Note:

The declaration shall be submitted by serving/retired railway employee OR widow/widower of deceased railway employee OR the eldest beneficiary eligible to be included in Widow Pass in case of continuance of Widow Pass, as the case may be.

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