Transforming of Awards – अति विशिष्‍ट रेल सेवा पुरस्‍कार, 2023 (For Railways/PUs & Other Units) – Guidelines for Sending Nominations

Transforming of Awards – अति विशिष्‍ट रेल सेवा पुरस्‍कार, 2023 (For Railways/PUs & Other Units) – Guidelines for Sending Nominations

भारत सरकार GOVERNMENT OF INDIA
रेल मंत्रालय MINISTRY OF RAILWAYS
(रेलवे बोर्ड) (RAILWAY BOARD)

No.2023/0&M/12/4

Dated:- 11.04.2023

General Managers,
All Indian Railways/PUs
DG/NAIR & DG/RDSO
CAO/PLW, Patiala, CAO/WPO, Patna & CAO/RWP, Bela

Sub: Transforming of Awards

Every year, Railway Week is celebrated from 10th to 16th April. During the Central Function, Award is presented to selected Officers/staff for their exemplary, outstanding and meritorious performance.

2. The entire award eco-system conferred by Ministry of Railways (Railway Board) has been revised and the following has been decided w.r.t. Award at Ministry of Railways level given during Railway Week from the year 2023 onwards:

(1) Award at Ministry of Railways level

a) National Railways Award is renamed as ‘अति विशिष्‍ट रेल सेवा पुरस्‍कार‘.

b) Number of awardees is restricted to maximum 100 numbers.

c) Cash component is withdrawn except in posthumous cases, which would be 50,000/- per case.

d) Silver Medal & Merit Certificate will be presented to the awardees.

e) List of awardees will be notified on 16th April of every year.

f) Following timelines shall be adhered to as per the following schedule:

g) e-self nomination will be allowed through Human Resource Management System (HRMS) portal from year 2024 onwards.

h) Details of screening committees will be made available in public domain.

i) Existing system of presentation of rollover shields to Zonal Railways for excellence in particular field will continue.

j) Zone/PU-wise quota has been worked out based on man-on-roll. Accordingly, quota of nominations for अति विशिष्‍ट रेल सेवा पुरस्‍कार to be forwarded to Board’s Office by various Zonal/PUs/Others Unit shall be as under:

(2) Award at Zonal/PU level

a) GM Award is renamed as ‘विशिष्‍ट रेल सेवा पुरस्‍कार’.
b) Number of awardees is restricted to maximum 100 numbers or 0.1% of the workforce, whichever is less.
c) Cash component is withdrawn.
d) Only Merit Certificate will be presented to the awardees.
e) List of awardees will be notified after 3 days of notification of awardees of ‘अति विशिष्‍ट रेल सेवा पुरस्‍कार’.
t) Following timelines shall be adhered to as per the following schedule from 2024 onwards:

g) e-self nomination will be allowed through Human Resource Management System (HRMS) portal from year 2024 onwards.

h) Details of screening committees will be made available in public domain.

i) Presentation of Annual awards at the level of Head of Department will be discontinued with immediate effect.

j) System of presentation of department-wise rollover shields for excellence in particular field will continue.

(3) Award at Divisional level

a) DRM Award is renamed as ‘विशिष्‍ट रेल सेवा पुरस्‍कार‘.
b) Number of awardees is restricted to maximum 100 numbers or 0.1% of the workforce, whichever is less.
c) Cash component is withdrawn.
d) Only Merit Certificate will be presented to the awardees.
e) List of awardees will be notified after 3 days of notification of awardees of रेल सेवा पुरस्‍कार
f) Following timelines shall be adhered to as per the following schedule from 2024 onwards:

g) e-self nomination will be allowed through Human Resource Management System (HRMS) portal from year 2024 onwards.
h) Details of screening committees will be made available in public domain.

3. Accordingly, nominations of Officers/Staff for grant of अति विशिष्‍ट रेल सेवा पुरस्‍कार, 2023 from ZRs/PUs/Other Units as per the quota mentioned above (in Annexure-11-IV) is invited for further consideration by Board as per the guidelines indicated at Annexure-I Schedule, venue and other details for actual presentation function would be communicated separately.

4. The receipt of this letter may be acknowledged through email and Name,” Designation, Telephone (P&T and CUG) and Email ID of coordinating officer of the Railway for अति विशिष्‍ट रेल सेवा पुरस्‍कार  be intimated to US/O&M, Railway Board at neenakandpal.rb[at]gov.in

5. Last date for forwarding the soft copy of nominations viz 30.04.2023 be strictly adhered to.

Encl:-4

(Sandeep Mathur)
Secretary/Railway Board

ANNEXURE-I

Guidelines for Sending Nominations for Ati Vishisht Rail Seva Puraskar (AVRSP), 2023
(For Railways/PUs & Other Units)

1. Category under which Nomination to be sent:-

Note: Nomination of official/staff may be restricted to any one of above seven categories.

2. Brief Citation/write up in respect of category under which nomination(s) is being made be indicated in the proforma at relevant columns. Nominations be made for the work done up to 31stDecember 2022 only. The citation should indicate the exceptional points with respect to category for which nomination is being made.

3. Nominations should be made only in favour of Officers/Staff working in the field, unless an exception in real sense could be made in respect of Officers/ Staff working in Offices.

4. Group ‘C’ and erstwhile Group ‘D’ categories of Railway staff may normally be nominated. In exceptional cases, Officers upto JA Grade/Selection Grade, who have done exemplary work may also be nominated. However, officers above the Selection Grade may not be nominated as scheme does not cover officers above the level of Selection Grade. However, Selection Grade officers in non-functional SAG are also eligible provided they remain in SG till 16t11 April, 2023.

5. No recommendation for Group Award be sent as Group Awards are neither considered nor given during the Central Function/Ati Vishisht Rail Seva Puraskar(AVRSP) Presentation.

6. Ati Vishisht Rail Seva Puraskar is a life time award, as such names of those officers/staff who have received the award (Railway Week National Award/National Railways Award) once in the past should normally not be nominated again except in case where some exemplary commendable performance has been shown by the employee. An undertaking in this regard as per Annexure-III is to be invariably obtained from the concerned employee that in the past whether he/she has received/been selected for Railway Week National Award/National Railways Award or not. Nomination without undertaking will not be processed.

7. In the forwarding letter from Railway, a summary sheet, as per Annexure-IV, indicating name, designation, deptt., category, pay level, mobile number and email-id may invariably be attached and be clearly indicated that no D&AR and/or Vigilance case(s) is/are pending against the concerned employee. Details for each and every nominee be indicated separately. It is also clarified that if there is any change in the Vigilance/D&AR status of the nominee in the intervening period between the date of sending nominations to the Board and the date of award, the same may also be intimated to this office. If no report is received in this regard during the intervening period, it will be presumed that the status indicated earlier remains same.

8. Colour Passport size photographs (minimum 3.5 x 4.5 cm) should be uploaded (for soft copy) and pasted at the place indicated in the proforma for PDF copy.

9. No abbreviations should be used and no column be left blank while filling m the proforma.

10. Details of the pay level (as per 7th Py Commission) of the nominee should be clearly indicated. In addition, with regard to Gazetted Officers, their Grade (Group ‘B’/Jr. Scale/Sr. Scale/JAG/SG or NFSAG) should invariably be indicated.

11. Contact Details viz. Mobile number of the concerned employee(nominee) and his next immediate higher official should invariably be indicated so that the employee may be contacted/informed in case his/her name is selected for award or in case any information is required in connection with processing of award.

12. Maximum number of nominations to be forwarded within the quota fixed for different ZR/PUs/Other Units as mentioned in the letter.

13. Nomination to be forwarded is to be category wise as mentioned at para 1 above and not as per Department or Gazetted/Non-Gazetted wise. No hard copy of nominations is to be sent. Only soft copy (one in PDF-not editable) and other in MS-Word (editable format) with font type “Times New Roman” in size 14 is to be sent.

14. Last date for forwarding nominations in soft copy to Board’s Office is 30.04.2023 at neenakandpal.rb[at]gov.in

*******

ANNEXURE—II

C. Details of work Done/Citation in respect of Category for which nomination is being made : –

ANNEXURE-III

DECLARATION

I … … … … … … … … … … … … … … … … … … …, SON/DAUGHTER OF … … … … … … … … … … … … … … … … … … …,WORKING AS … … … … … … … … … … … … … … … … … … … (DESIGNATION) IN … … … … … … … … … … … … … … … … … … … (NAME OF OFFICE, RAILWAY/PU) DO HEREBY DECLARE THAT DURING MY ENTIRE RAILWAY SERVICE
I. I HAVE RECEIVED/SELECTED IN PAST FOR RAILWAY WEEK NATIONAL AWARD/NATIONAL RAILWAYS AWARD DURING … … … … … … … … … … … … …

OR

II. I HAVE NEVER RECEIVED/SELECTED IN PAST FOR RAILWAY WEEK NATIONAL AWARD/NATIONAL RAILWAYS AWARD

I ALSO DECLARE THAT THE ABOVE INFORMATION IS TRUE TO THE BEST OF MY KNOWLEDGE AND NOTHING HAS BEEN CONCEALED THEREOF AND IN FUTURE, IF THE ABOVE INFORMATION IS FOUND TO BE FALSE, NECESSARY ACTION AS DEEMED FIT MAY BE TAKEN AGAINST ME.

DATED:

SIGNATURE … … … … … … … … … …

(NAME OF EMPLOYEE) … … … … …
DESIGNATION: … … … … … … … … …
IDENTITY CARD NO: … … … … … …
SERVICE BOOK NO:… … … … … … …
RUID No … … … … …… … … … … … …
PHONE (M)­ … … … … … … … … … …
EMAIL ID … … … … … … … … … …

Annexure-IV

List of Nominations for Ati Vishisht Rail Seva Puraskar (AVRSP), 2023

Name of the Railway/PU/Unit. … … … … …… … … … …

Or

Name of the Directorate/Unit in Railway Board … … … … …… … … … …

Total Number of Nominations: … … … … …… … … … …… … … … …

Details of Nominee:

No DAR and Vigilance case is pending against the above official.

Signature of the Approving Authority

Name … … … … …… … … … …
Designation … … … … …… … … 

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