Guidelines for outsourcing of manpower in ROs/NLIs/JNVs – NVS Order dated 2-6-2021

Guidelines for outsourcing of manpower in ROs/NLIs/JNVs – NVS Order dated 2-6-2021

नवोदय विद्यालय समिति
Navodaya Vidyalaya Samiti
शिक्षा मंत्रालय, भारत सरकार
Ministry of Education, Govt. of India
(Depatt. of School Education & Leteracy)
(स्‍कूल शिक्षा और साक्षरता विभाग)

F.No.13-8/2020-NVS (Admn.)/232

Dated: 02.06.2021

To

The Deputy Commissioner
Navodaya Vidyalaya Samiti,
All Regional Offices / NLIs

Sub: Guidelines for outsourcing of manpower In ROs/Nlls/JNVs – reg.

Ref:

1. F. No. 1-38/ 93-NVS(Estt); Dated 03.03.2003 (Appointment of Matrons in JNVs)
2. F. No. 1-17/2001-NVS(Estt) ; Dated : 11.04.2007 (Number of casual workers in Vidyalaya
3. F. No. 1-13/ NVS(Esll)/1440; Dated 13.1 1.20 13 (Providing one additional post of Matron in JNVs)
4. F. No. 1-11/2015- NVS( Estt.-I)/dated : 23.10.2015 (outsourcing of services of chowkidar and sweepers in JNVs)
5. F.No. 1-2/2019/NVS(SA)/11-18. Dated: 12.02.2019 (Appointment of Chowkidar and Chowkidar cum sweeper as Multi Tasking Staff)
6. F.No. 1-2/2019/NVS(SA)159: Dated 23.05.2019 (Engagement of two sweepers one male and one female on daily wage basis in JNVs-reg)
7. F.No. 5-4/2016-NVS(SA)/1877. Dated : 10.09.2020 (outsourcing of casual labour / Contract labour service-reg)

Sir/Madam,

2. The Competent Authority taking all aspects into consideration, constituted a committee of the officers to draft uniform guidelines for engaging all contractual manpower through outsourcing agency and to streamline the process of engaging manpower as well as to ensure compliance of all regulations related to labour laws and welfare measures.

3. The guidelines for outsourcing of manpower, classification of general services in ROs/ Nlls/JNVs and procedures for engagement of agency are enclosed as Annexure-1.

4. As per the recommendations of the committee and legal opinion, a draft document containing the details of draft agreement to be executed with the outsourcing agency is enclosed as Annexure-1(8). Please ensure that all JNVs as well as NLIs/ROs may use the same while executing the agreement with the concerned agency. This document is prepared by keeping JNVs into consideration. ROs and NLIs may modify the document accordingly. ROs can also make changes, if essential as per local needs.

5. The nomenclature of the personnel engaged should be as per GeM portal instead of our regular nomenclature or designation of vacant post and it should be multifunctional as per need of work.

6. Number of security personnel and house keeping staff to be engaged through outsourcing

By considering the residential nature of JNVs and to ensure cleanliness, safety and security of JNV/NLI/ROs, it is approved by the competent authority to engage personnel accordingly. Every JNV/NLI/RO has been sanctioned the post of Chowkidar / Chowkidar cum Sweeper / Sweepers. If regular employees are working against the sanctioned post, the same is to be adjusted and accordingly the number of personnel to be engaged through outsourcing may be reduced. When outsourced personnel are engaged, the need for leave reserve is also to be incorporated in the terms and conditions.

A) Engagement at Regional Offices

• • Security personnel – 3 per day ( 1 personnel X 3 shifts of 08 hrs.)
  • Housekeeping including gardening – 02 per day

B) Engagement at NLIs

NLIs have the facility of residential training including accommodation for participants. By considering the need to maintain the campus. the following is approved:

• • Security personnel – 3 per day ( 1 personnel X 3 shift of 08 hrs.)
  • Housekeeping including gardening – 02

C) Engagement at JNVs

JNVs are residential schools, which are spread out to around 25 to 30 acres. Around 560 students and 45 staff with families are staying in the campus. Ensuring security and hygienic condition in the campus including maintaining garden is of paramount importance. By considering the need. it is approved to engage outsourced personnel as per the details given below:

1. 1. For 103 JNVs in the region as approved by the Executive Committee.

Executive Committee in its XXXVI meeting held on 6th March 2019 has given approval to engage security and housekeeping personnel on experimental basis in 103 of JNVs. Selection of 10% JNVs may be done as per criteria specified in Annexure-I(C) enclosed. Accordingly the following personnel may be engaged.

• • Security personnel – 06 (Including regular JNV staff)
  • 2 personnel X 3 shifts of 08 hrs.
  • One of the two personnel may be deputed at the main gate of JNV to look after the safety and security near the main gate including verifying at the entry point. Second personnel may be allotted duties to move around the campus to ensure safety and security. In addition to 06 security personnel through outsourcing, 02 core takers for boys and l or 2 matron (as per the strength of girls) may be engaged, as directed by this office as per reference No. 1, 3 & 5.It is approved by the competent authority to engage outsourced personnel accordingly. Every JNV has the sanctioned post of Chowkidor/ Chowkidar cum Sweeper / Sweeper and if regular employees are working against sanctioned post, the same is to be adjusted and accordingly the number of personnel to be engaged may be minimized. Hence, in total, 01 or 02 matron, 02 care taker and 06 security personnel would be available in the JNV to ensure safety and security.If any regular employee other than those who ore working as care taker ore working in JNV, the same may be considered for working as security personnel in shifts. Accordingly, the number of outsourced personnel may be minimised.

    House keeping – 06 personnel out of which 1 should be female personnel (Including 1 male and 1 female sweeper used to be engaged on outsourcing) (as per letter under Reference 6)

    06 personnel may be engaged per day in JNV for performing duties as given below:

    • 01 personnel – in academic block for housekeeping and general duties
    • 01 female personnel – for housekeeping duties including wash room area and dormitories of girls.
    • 02 personnel – for housekeeping in boys dormitories and surroundings
    • 02 personnel – for maintenance and upkeep of kitchen, dining hall and their surroundings including gardening.

II) For JNVs other than those covered in 10%

Security personnel- 04 (including JNV regular staff)

01 in the morning shift, 01 in the evening shift and two in the night shift (08 hrs duties). If any regular employee other than those who ore working as core taker are working in JNV, the same may be considered for working as security personnel in shifts. Accordingly, the number of outsourced personnel may be minimised. Hence, in total, 01 or 02 matron, 02 care taker and 04 security personnel would be available in the JNV to ensure safety and security.

Housekeeping personnel- 04 (including 1 male & 1 female sweeper used to be engaged on outsource) (as per letter under reference 6)

• • • 01 personnel – in academic block for housekeeping and general duties
    • 01 female personnel – for housekeeping duties including wash room area and dormitories of girls.
    • 01 personnel – for housekeeping in boys dormitories and surroundings
    • 01 personnel – for maintenance and upkeep of kitchen, dining hall and their surroundings including gardening.

iii) JNV functioning in temporary site

• • • Security personnel – 03 ( 1 personnel X 3 shifts )
    • Housekeeping – 02 ( 1 female for girls dormitories and academic block + 1 personnel for boys dormitories including gardening)Regular existing employees, if any, are to be considered and the personnel may be engaged by minimizing the number of personnel accordingly.

7. Mode of engagement

• Assessment of JNV wise requirement
  By following the above guidelines, JNV wise requirement is to be worked out by RO. JNVs under the jurisdiction of the RO may be divided in to 3 or 4 groups in terms of state/cluster.
• Notification of requirement
  Accordingly, the requirement may be notified in the GeM portal by indicating the place of work and the tender may be finalized at the state/cluster level as per the procedure explained in Annexure-1 (A).
• Signing the agreement
  After finalisation of the agency, the details are to be communicated to the respective JNV for signing independent agreement with the agency. It is reiterated that only for finalising the agency, state/ cluster concept is to be used whereas agreement, implementation , monitoring and payment is to be done by the respective field unit only.

8. Other guidelines

The following guidelines may also be followed while completing the process:-

• ⇒To engage the outsourcing agency using GeM platform only.
• ⇒The concerned RO will engage agency at State/cluster level and each JNV falling under that State/ cluster will sign an agreeme nt with the agency individually on the rate and terms and conditions of contract finalised.
• ⇒All existing manpower engaged on daily wage basis, if found suitable may be given preference in engagement through outsourcing agency.
• ⇒Preference will be accorded to the personnel having experience in fully residential system.
• ⇒A clause may also be inserted in the agreement to be signed between RO/NLI/ JNV and agency that number of personnel may be increased or decreased in any category as per need by the RO/NLl/JNV.
• ⇒Relaxation of age and qualificat ion may be provided in case of personnel who are ex-JNV employees. dependent family members of deceased employee whose request for employment is pending in the Samiti.
• ⇒It is requested to implement these guidelines in the JNVs as well as your office f rom the current academic session with immediate effect.
• ⇒It is to be ensured that agency is providing approved wages, PF, ESL etc timely to outsourced personnel as per terms and conditions of agreement.

It is reiterated that being Principal Employer, we will continue to ensure that labour laws, timely payment of wages and welfare measures are being scrupulously followed by these agencies. One of the Assistant Commissioners will be nominated as Nodal Officer to ensure that all terms and conditions and labour laws are being followed by the Agencies engaged by ROs/NLls/ JNVs. In case of any complaint regarding delayed payment. less payment, same should be resolved immediately by the Office concerned.

This issues with the approval of Commissioner. NVS.

Yours faithfully,

(N. K. Pahwa)
Deputy Commissioner (Admn.)

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